Maintenance Coordinator 1

Location: Chattanooga
Posted on: June 23, 2025

Job Description:

ONSITE ROLE Position Purpose The Maintenance Coordinator 1 is responsible for maintaining and paying invoices, coding repairs within billing systems, and following up with shops regarding final invoices. The Maintenance Coordinator 1 will act as the liaison between the Company s Accounting Department to ensure billing invoices are processed timely. The intent of the Maintenance Coordinator 1 position is to obtain the knowledge, skills, and abilities, which includes learning Company computer systems and customer repairs, needed to advance to the Maintenance Coordinator 2 position. Position Responsibilities Employee may perform other duties as assigned to meet the ongoing needs of Transport Enterprise Leasing, LLC. Organize invoices on priority of payment dates. Verify repairs performed were approved and funds are available in escrow account. Review service/repair invoices for accuracy, as needed. Accurately decipher the invoice and use VMRS coding to input into Karmak billing system. Actively follow up on final invoices. Download OEM settlements, verify all invoices have been completed and submitted to the Accounting Department in a timely manner. Manage CTG invoices and upload Repair Order numbers into an Excel sheet. Complete ad hoc special department projects and other assignments as delegated by management. Provide ongoing support to the Maintenance team. Assist all Maintenance Coordinators with inbound phone calls if queue times exceed acceptable limit. $1500 and two tire authorization limit. Knowledge Skills, and Abilities To be effective in this role, the ideal candidate will have the following attributes. Truck and Trailer maintenance experience is preferred (knowledge of major components on vehicle). Microsoft CRM, Excel, Outlook, Karmak a plus. Positive, high energy and desire to work hard to accomplish goals. Strong communication skills written and oral. Effectively manage multiple tasks simultaneously Ability to provide excellent customer service. Team oriented and able to take direction yet effectively manage accounts with minimal supervision. Self-motivator, takes initiative to find and complete tasks without directives from a manager. Develop strong working relationships with other operational team members. Education and Experience H.S. Diploma or equivalent required. Industry experience preferred.

Keywords: , Murfreesboro , Maintenance Coordinator 1, Accounting, Auditing , Chattanooga, Tennessee