Company: Viviant of Murfreesboro
Posted on: January 23, 2023
Viviant of Murfreesboro - Viviant Healthcare of Murfreesboro is
searching for a qualified Admissions Director!
At Viviant, our goal is to provide patient-centered care in a
home-like, comfortable environment. Our facility emphasizes a
patient experience focused on expert care, comfort, respect,
safety, and compassion. Additionally, we offer a wide range of
specialized medical services, including comprehensive wound care,
oxygen therapy, pulmonary management, and tracheostomy care. We
also provide vital nonmedical services that make life at Viviant
Healthcare enjoyable and comfortable.
v - -A Bachelor's Degree from an accredited college or university
v - -Must have, as a minimum, three (3) years of experience with
demonstrated success in census development and occupancy management
in a nursing home, or other related health care facility.
v - -Knowledgeable of nursing and medical practices and procedures,
as well as laws, regulations and guidelines pertaining to long-term
Major Duties and Responsibilities
Plans, develops, organizes, implements, evaluates and directs the
overall operation of the Admissions department, as well as its
programs and activities, in order to develop census goals while
also maintaining compliance with current state and federal laws and
Evaluates and subsequently adjusts admission practices as needed
based on reaching desired occupancy.
Ensures there is an open and collaborative relationship between the
business office and the admissions office, both working toward
shared facility goals for occupancy and collections. -
Plans, develops and implements an external and internal census
sales strategy with each admissions team member to build and
maintain strong relationships with referral partners/sources such
as hospitals, physicians, senior centers, department of human
resources, home health agencies, hospices, etc. -
Develops facility collaterals in conjunction with the
Administrator. - -Provides information to referral partners when
necessary to clearly communicate the services and offerings of the
Identifies opportunities with new referral partners/sources and
develops sales strategies to build relationships and communicate
the facility's services and offerings.
Develops and implements a sales and admissions process that leads
to the conversion of referrals to admission status.
Establishes the geographic territories for each external admissions
sales team representative with scheduled outreach to potential
referral partners/sources such as physicians, hospitals, home
health, community-based organizations, etc. -
Maintains a listing of referral partners/sources, locations, and
assignments with each external admissions sales team liaison. -
Monitors and evaluates the implementation of the census sales
strategy with each admissions team member. - -Examples of
monitoring include but are not limited to observations of team
members during interactions with referral partners/sources and
"ride-alongs" when in the field.
Maintains an accurate record of available beds at all times in the
facility through the use of the facility's daily census report,
communication boards, room assignment listing, or other means as
designated by the Administrator.
Ensures referrals are recorded and processed timely for a decision
with appropriate follow up communication to the referring entity
for a decision.
Ensures referrals are processed to include a financial evaluation
of the potential resident's payment options including but not
limited to printing of the Common Working File, printing Medicaid
Eligibility, and identifying the pay status with the
resident/representative and Business Office prior to admitting the
resident. - -
Knows, at all times, which payment entities require prior
authorization for payment and ensures prior authorization is
obtained when required.
Maintains working knowledge of the facility's practices related to
all pay status types such as other insurances, Medicare A,
Medicaid, Private, Veteran's Administration contracts, and hospital
Understands and analyzes facility fiscal health through monthly
meetings with the Administrator and Business Office Manager related
to net revenues and outstanding A/R as specified by the
Ensures all mental health screenings are completed prior to
admission as required by federal and state regulations. - -Also,
ensures ongoing compliance with mental health screening
requirements and reporting such as categorical determinations, and
any additional mental health screenings that are state specific. -
Ensures the admissions staff is informed of Medicaid eligibility
criteria as it relates to informing the potential
resident/representative of the basic information he/she will be
asked to share when meeting with the facility's Medicaid
Ensures referrals are processed timely and accurately on a daily
Knows at all times, the status of each referral. -
Makes the decision on each referral to admit or not admit. -
-Consults with Director of Nursing, Administrator or other
department heads as indicated based on the nature of the referral
and established guidelines in the facility regarding clinical
capabilities of the facility as reflected in the most recent
Ensures residents are admitted, transferred and discharged from the
facility software accurately on a daily basis.
Ensures resident pay status changes are accurately recorded on the
facility's internal daily census communication tool.
Ensures resident pay status is accurately recorded in the
resident's record at time of admission.
Ensures the admissions staff's behavior is aligned with facility
goals for occupancy and customer service. - -Will address behaviors
of personnel that are incongruent with facility goals. -
Ensures admission paperwork is completed and filed according to
Informs the Administrator of obstacles or barriers to admitting
residents and provides solutions to such obstacles and
Ensures pertinent information is maintained daily such as referral
tracking logs, anticipated discharges, potential admissions,
hospital discharges and available beds listing. - -
Speaks effectively in private and public situations and may be
called upon to deliver information about the facility to various
Interprets and communicates policies and procedures for admissions
staff and monitors staff practices and implementation.
Ensures the daily, weekly and monthly census reports are completed
Performs daily, weekly, and monthly census analysis reports for use
by the Administrator in the facility financial planning
Reports at least weekly and monthly on the status of census goals
to the leadership team and governing body when indicated.
Evaluates work performance of all admissions department personnel
in conjunction with Human Resources and implements discipline
according to facility policy.
Participates in facility assessment activities as needed, such as
carrying out duties assigned as part of a performance improvement
Collaborates with members of the interdisciplinary team,
physicians, consultants, and community agencies to identify and
resolve issues that improve the admissions process. - -
Successfully executes census development strategies and plans.
Participates in the facility's plan of correction response to an
inspection survey and implements any follow-up as designated by the
Administrator or Director of Nursing.
Keywords: Viviant of Murfreesboro, Murfreesboro , Admissions Director, Executive , Murfreesboro, Tennessee
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